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DIRECT PAY Credit Cards Admin Screen

Your company can use DIRECT PAY to make expense reimbursements to users and company credit cards. DIRECT PAY deposits reimbursements directly to the user's bank account, and the designated company bank account transfers the total amount paid to users. When you link a company credit card to the user's expenses, the system can transfer funds to pay the credit card charge directly from the designated company bank account, and the credit appears on the monthly statement for the card. 

You can configure DIRECT PAY to automatically adjust employee reimbursement amounts when an expense report includes personal charges on a company-paid corporate card. When you allocate an expense to a Personal allocation, DIRECT PAY deducts the personal amount from the reimbursement before issuing payment. This ensures your organization does not reimburse the employee for personal spending on a corporate card, and no separate repayment process or additional setup with Emburse is required.

Setting Up DIRECT PAY

To get started, create a Support ticket requesting DIRECT PAY. Once Emburse sets up your company, the system administrator or Accounts Payable department configures and manages the DIRECT PAY credit card information in Emburse Enterprise, including the ability to reimburse users from multiple company bank accounts. Users must add their own bank account information. See Manage Your Expense-Reimbursement Bank Account for more information.

Managing DIRECT PAY Credit Cards

Users with appropriate permissions can add, edit, or delete company credit cards paid through the DIRECT PAY process. 

Select Admin Settings > Master Data > Direct Pay Credit Cards.

dmin Settings navigation menu with Master Data and Direct Pay Credit Cards highlighted

Search for DIRECT PAY Credit Cards

Use the filters to narrow your search results.

  • Cardholder Name
  • Last 4 Digits of Card Number
  • Account Type: Select the desired credit card feed.
  • Status: “Pending” returns cards with no users mapped to them.

1. Enter the desired parameters, then select Search.

DIRECT PAY Credit Cards search screen with filter fields

2. Select Add Filters to further narrow the search.

Search results screen with the Add Filters button

Add DIRECT PAY Credit Card

1. On the DIRECT PAY Credit Cards screen, select New Card.

DIRECT PAY Credit Cards screen with the New Card button

Or select Add on the search results screen.

Search results screen with the Add button

 

2. Use the drop-down menus to search for the Cardholder Name and Account Type.

3. Enter the Card Number.

Add credit card details form with Cardholder Name, Account Type, and Card Number fields

4. Select Save.

Edit DIRECT PAY Credit Card

1. Select the desired credit card, then select Edit.

Credit card search results with a card selected and the Edit button

2. Use the drop-down to select the desired Cardholder Name or edit the Card Number.

You cannot edit the Account Type.

Edit credit card details form with Cardholder Name and Card Number fields

3. When you are done, select Save.

Delete DIRECT PAY Credit Card

1. Select the desired credit card, then select Delete.

Credit card search results with a card selected and the Delete button

2. Confirm the action by typing "DELETE."

3. Select the Delete button.

Delete confirmation dialog with a text field for entering DELETE

Export DIRECT PAY Expenses

See DIRECT PAY Exports Admin Screen for complete details on exporting DIRECT PAY expenses.

DIRECT PAY Payment Timetable

  • Day 1: The administrator performs a DIRECT PAY export before 3:30 pm ET.
  • Day 2: The funds arrive at Emburse Enterprise's payment partner.
  • Day 3: Emburse Enterprise confirms the funds. Emburse Enterprise sends the ACH or REIM file to pay your users.
  • Day 4: The funds are available in users' accounts.

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