Upload XML E-Invoices to an Expense

If your organization has activated the XML Upload feature, you may attach merchant-issued XML e-invoices to line items on your expense reports to comply with government regulations.

Admins may activate this feature by opening a Support ticket to request the XML Upload button be added to your organization's expense-entry form(s).

Supported XML E-Invoice Formats

Emburse Enterprise supports Peppol and EN16931 XML e-invoices. Examples include invoices issued in Germany, Belgium, and France. Other jurisdictions may be supported when the XML conforms to these formats.

Attach an XML E-Invoice to an Expense

The line item currency and country must match the currency and country on the XML e-invoice.

1. Create and save the line item on your report.

2. Select the line item and, in its preview, select Select Upload XML in the expense line item preview to attach an XML e-invoice. More Actions > Upload XML.

UXE - Upload Button.png

3. After a successful upload, extracted invoice details are added to the line item as a comment. When present in the XML, the comment includes:

  • User who uploaded the file
  • Original file name
  • Invoice date
  • Invoice number
  • Issuer name
  • Issuer tax ID
  • Issuer address
  • Receiver name
  • Total
  • Tax
  • Document unique ID (when available)

The XML file is stored with the expense line item and can be retrieved by administrators via the Request Digital Receipts admin screen. 

Expense line item comment displaying extracted XML invoice details including user, file name, invoice date, invoice number, issuer, tax ID, address, receiver, total, and tax.

Retrieve Uploaded XML

For complete details on retrieving XML e-invoices, see Request XML or OFD Receipts in the Request Digital Receipts Admin Screen article.

 

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