Release Notes: April 4, 2024

Note: We may roll out certain changes iteratively through our customer base. As a result, you may experience a few days’ delay (no more than one week) before you see new functionality in your Production environment. 

Upcoming Changes

ADMIN

Download Receipt Pack via Request Digital Receipts Admin Screen

In an upcoming release, we will introduce the ability for admins to use the Request Digital Receipts admin screen to download receipt images associated with selected expense reports as a single consolidated PDF file. This will be especially helpful for customers who use receipts as a backup for costs they pass on to their own customers.

EMBURSE ANALYTICS PRO

Bursted Reports for Creators

Emburse Analytics Pro users with Creator permissions will soon be able to generate bursted reports. This will allow your organization to create a single schedule with a dynamic distribution list, based on the data, where each recipient only sees data relevant to them. For example, you could choose to notify company credit cardholders of unused transactions over 60 days old. The distribution list will be dynamic because the users who fit these criteria may change every time the report is run. Choosing Burst Schedule when you create a schedule for this report ensures that the report is sent only to users who meet those criteria at the scheduled send time.

Reusable Distribution Lists for Schedules

In an upcoming release, we will introduce reusable distribution lists for Emburse Analytics Pro customers. This will enable your organization to create a single list of recipients that may be used for multiple scheduled reports or dashboards that have the same recipients, including bursted reports. Additionally, users will be able to easily add and remove recipients from the reusable distribution list.

EMBURSE CONNECT FOR ANALYTICS

New Views for Chrome River Expense

Chrome River Expense customers who subscribe to Emburse Connect for Analytics will soon have access to new views in Emburse Analytics.

• New Expense View – ExpenseLinePerson: Allows users to report on the selected person when an expense line item contains a person selector.
• New Expense View – ExpensePayment: Contains information about payments made against specific expense reports.
• New Reference View – ExpenseLineItemTypeMapping: Contains information on GL Mappings for customers whose allocations are configured in this way.

Additionally, the AmountNonReimburseableCustomer and AmountNonReimburseableSpentConverted fields will be updated to handle all possible currency conversion calculations.

Enhancements

INVOICE

Introducing the Goods Receipt Management Screen

Chrome River customers who use INVOICE and PURCHASE ORDER may now manage goods receipts via the new Goods Receipt Management Screen. Users with appropriate permissions will be able to search for submitted good receipts by Receipt Number, Invoice Number, PO Number and/or Date Range. The screen also allows admins to edit and delete submitted goods receipts.

Once the GOODS RECEIPT module has been enabled for specific individuals at the user level, admins with appropriate permissions may activate the Goods Receipt Management Screen via the Goods Receipt section of the Access Permissions screen.

For complete details, see Goods Receipt Management Screen in the Chrome River Help Center.

EMBURSE ANALYTICS

New Admin Audit Standard Report and Dashboard

Chrome River customers may now view manual updates to Chrome River Admin screen data via the new Admin Audit Changes dashboard and Admin Audit Detail standard report. These will log additions, changes and deletion so the following Chrome River admin screens:

• People/People
• Entities Entity Types/Entities
• Allocations/Allocation Clients
• Delete/Reassign Transactions

The new dashboard is located in All Emburse Analytics Chrome River Admin Audit and will be accessible to any user who has access to Analytics in their Chrome River person record and has the Audit module activated.

Note that, for Emburse Analytics customers, Admin Audit data will be available for the last rolling 30 days. Emburse Analytics Pro customers will have access to Admin Audit data from October 1, 2023 onward.

New Item Type Mapping Reference Report

Chrome River customers who use the Expense Mapping functionality may now use the Item Type Mapping standard reference report to see all current mapped UDF values and combinations of expense types and entities. This allows your organization to audit the existing mapping to see if changes are needed. To access this report, navigate to the ALL folder, then Emburse Analytics, then Chrome River Reference.

New Fields Added to Reporting Models

We have added a number of new fields to Chrome River models in Emburse Analytics to enable more flexible and complete reporting on expenses, invoices, and purchase orders.

• Expense Models – Expense Line Person Folder: For customers who have a person selector defined on at least one of their expense types, this folder contains a series of fields associated with the person selected in the expense.
• Expense Models – Direct Pay Bank Account Payment Group and Payment Group Beneficiaries Folders: For customers who use Wise to process Direct Pay payments in Expense, this folder contains details about the payments associated with expense reports.
• Expense Models – Matter-On-Select/GL Mapping Fields: For customers who want to report on GL codes for non-exported expenses, the OnSelect1-2 and UDF1-3 fields under Expense Line Allocation will enable you to see the intended GL codes.
• Invoice/PO Models – Vendor Item ID Field: This field will help ensure a unique ID is added to the report to prevent any auto-summarization.

ADMIN

Returned Wise Payments Now Reset to EXPORTED Status

Customers who use Chrome River’s Wise integration for employee reimbursement will now see payment status revert to EXPORTED if there is a problem with a payment due to invalid banking information. The employee will still be notified of the failed payment via email, but this status will make it clearer for the employee to understand at a glance that Wise has been unable to process a payment. Once the banking information is corrected and the report is re-exported, the report status will be set to PAID again.