Invoice Tax Validation

Emburse Enterprise’s Invoice Tax Validation feature automatically checks vendor-submitted XML e-invoices against local government mandates before they enter your organization’s invoice approval workflow. This capability reduces errors, prevents invalid invoices from reaching your Accounts Payable team, and ensures compliance in regions with mandatory e-invoicing regulations.

Validation is performed by Emburse’s global tax compliance partner and happens in real time. When an invoice passes validation, it displays in Emburse Invoice Enterprise as a standardized, easy-to-review PDF view.

This functionality is designed for organizations operating in countries with government-mandated XML e-invoicing and is available as a paid add-on.

Supported Countries

Invoice Tax Validation currently supports the following countries:

  • Belgium: December 2025
  • Germany: January 2026

More countries will be added in future releases as additional government mandates go live.

How Validated Invoices Enter Enterprise

When Invoice Tax Validation is enabled for your organization, you do not need to upload or import XML invoices. Instead:

  1. Your vendor submits the XML invoice to the government-approved compliance partner.
  2. The compliance partner checks the invoice format and tax logic against local rules.
  3. If the invoice is valid, the partner’s API delivers the approved XML directly into Emburse Invoice Enterprise.
  4. If the invoice fails validation, it is returned to the vendor and does not appear in your workflow.

This approach ensures your team only sees compliant invoices that are ready for review.

What You See in Enterprise

Once a validated XML invoice enters Emburse Enterprise:

  1. Emburse AI processes the XML and extracts invoice details.
    • The purple Emburse AI icon indicates that the invoice was automatically interpreted.
      A list of submitted invoices in Enterprise, showing validated invoices ready for review; validation is indicated by a purple icon.
  2. The invoice is displayed in a standardized PDF view in the Enterprise Image Viewer.
    A validated invoice displayed as a standardized PDF-like view in the Enterprise Image Viewer.
  3. Users can edit optional fields like GL codes or cost centers.
  4. Users submit the invoice as they would in any existing workflow. Your organization’s approval process does not change.

Activate Invoice Tax Validation

Invoice Tax Validation is a paid add-on. To enable it for your organization, contact your Emburse Customer Success Manager or Sales Representative.

No configuration is required after activation. Validated invoices will begin flowing into Emburse Invoice Enterprise automatically.

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