Emburse Assurance Overview for Emburse Enterprise Emburse Assurance helps your organization identify potential compliance issues and higher risk expenses earlier in the expense lifecycle. Depending on how your organization has configured it, Emburse Assurance can provide: Real-time guidance while users capture receipts and build expenses Risk indicators to help approvers review submitted expenses more efficiently Post-submission review tools for users assigned the Emburse Assurance Auditor role What Makes Emburse Assurance Different from Standard Compliance Standard compliance typically uses policy rules and required fields to validate expenses (for example, receipt required over a threshold or business purpose required). Emburse Assurance adds automated checks that can identify issues that are difficult to capture with standard rules alone, like receipt quality problems, mismatches between the receipt and the expense entry, and patterns that may require additional review. Activation and Access Emburse Assurance is not enabled by default. To request activation, contact your Emburse Enterprise account executive, CSM or ESA. Your organization controls which checks are enabled and where they run in the workflow. A specific Emburse Assurance Auditor role is required to view post-submission risk scores and detailed audit findings. This helps limit sensitive fraud indicators to the appropriate audience. Who Sees What Emburse Assurance supports three audiences: Users: Receive proactive alerts during receipt capture and guidance during expense creation (depending on configuration). Approvers: See indicators that help focus review on higher risk submissions after a report is submitted (depending on configuration). Emburse Assurance Auditors: Users assigned the Emburse Assurance Auditor role can view post-submission risk scores and detailed findings. How Emburse Assurance Works Emburse Assurance runs checks at defined points in the expense process. Your organization can choose which checks to enable and where they apply. Visual Indicators Depending on your organization’s configuration, Emburse Assurance messages may include: An AI sparkle indicator to distinguish Emburse Assurance guidance from standard compliance messaging An ASSR rule identifier (for example, ASSR01) associated with a specific Emburse Assurance check A blue Info-Only message for guidance that is only informational A yellow Warning message that requires a response A red Violation message to indicate necessary action Info-Only vs. Warning vs. Violation Messages Your organization can configure pre-submit checks to be informational, a warning, or a violation. Info-only messages provide guidance but do not block submission and may not require a response. These are commonly shown in a blue box. Warnings require a response but do not block submission. These are commonly shown in a yellow box. Violations require action before submission (for example, fix a field, attach documentation, or add required context), depending on your organization’s policies and configuration. These are commonly shown in a red box. The Three-Step Compliance Workflow Emburse Assurance can be configured to occur in three stages: Step 1: Proactive alerts (mobile app receipt capture) Step 2: Pre-submission feedback (pre-submit expense creation) Step 3: Post-submission review (post-submit audit review) The checks listed in this article represent commonly available Emburse Assurance capabilities, but the checks enabled for your organization are configurable. Your implementation team or admin can help determine which checks are enabled and where they run in the workflow. Step 1: Proactive Alerts During Mobile Receipt Capture Audience: Emburse Enterprise mobile app users.Trigger: Immediately when a user uploads a receipt to the mobile wallet (before an expense report is created).Behavior: If an issue is detected, the user receives a push notification. This alerts users that they may want to upload a different receipt, if available, that includes the missing information. Step 1: Proactive Alert Checks Check What It Checks What It Means for Users Non-Itemized Meal Receipt Detects if a meal receipt is missing line-item detail (often these only show a card total). May run only if the total exceeds a configured threshold. Replace the receipt with an itemized version or provide policy-required context. Invalid Tax Receipt Identifies whether a receipt is missing details needed for certain tax requirements (e.g., VAT reclaim), where applicable. Capture a compliant tax receipt, depending on policy and tax reclaim requirements. Step 2: Intelligent Pre-Submission Feedback During Expense Entry Audience: Employees creating expenses and submitting reports.Trigger: During expense creation and report submission.Behavior: Guidance appears in the expense workflow. Certain guidance is info-only and does not prevent submission. Step 2: Pre-Submission Checks Check What It Checks What It Means for Users Personal Expense Detection Identifies items that appear personal rather than business-related. Update the expense, remove it, or add a policy-required explanation. Alcohol Detection Scans line items to detect alcohol (including in supported foreign-language receipts) and calculates alcohol spend. Your organization may require additional justification or may restrict reimbursement. Weekend, Holiday, and Off-Hour Spend Flags transactions made outside standard business hours (for example, weekends or holidays), based on configuration. Add business context or confirm the expense complies with policy. Excessive Tip Anomaly Flags tips that exceed a configured percentage threshold. Correct the tip or provide justification per policy. Non-Itemized Meal Receipt Detects missing line-item detail on qualifying meal receipts. Attach an itemized receipt or provide required context. Invalid Tax Receipt Identifies missing tax details required for certain tax requirements, where applicable. Obtain a compliant receipt if required by policy or reclaim needs. Receipt Attendee Check Checks the list of attendees on the line item against the AI-detected number of attendees from the receipt Correct the list of guests on the line item. Step 3: Emburse AI-Powered Post-Submission Review Audience: Approvers and Emburse Assurance Auditors.Trigger: After the expense report is submitted.Behavior: Higher risk items can be flagged for review. Emburse Assurance Auditors can see risk levels and detailed findings (based on role and configuration). Step 3: Post-Submission Checks Check What It Checks What It Means for Review Fake Receipt Detection Detects signs that a receipt may be forged, altered, or otherwise suspicious. Review closely and follow your organization’s escalation process if needed. Vendor Legitimacy Verification Flags vendors that may be suspicious or cannot be validated using publicly available information. Confirm business context and request additional documentation if required. Unusual Amount or Price Anomaly Flags amounts that appear unusual for the merchant, category, or location context. Validate business purpose and confirm policy compliance. Alcohol Detection Detects alcohol line items and calculates alcohol spend. Confirm compliance with alcohol policy and documentation requirements. Weekend, Holiday, and Off-Hour Spend Flags spend outside configured business time windows. Confirm business purpose and policy compliance. Excessive Tip Anomaly Flags tips above configured thresholds. Confirm tip policy compliance and justification. Organization-Wide Duplicate Check Detects potential duplicates across the organization (for example, the same receipt submitted by different employees). Validate whether this is a duplicate and follow your duplicate handling process. Receipt vs. Line Item Check Validates that receipt details (date, amount, currency) match the entered expense details and flags mismatches. Correct the expense or return it to the submitter for correction. Non-Itemized Meal Receipt Detects missing line-item detail on qualifying meal receipts. Request an itemized receipt or required context before approval. Receipt Attendee Check Checks the list of attendees on the line item against the AI-detected number of attendees from the receipt Correct the list of guests on the line item or return it to the submitter for correction. What This Means for Users Emburse Assurance helps you fix common receipt and expense issues earlier so your report can move through review with fewer delays. You will typically use Emburse Assurance by: Uploading receipts as you receive them and acting on any proactive alerts Reviewing and resolving pre-submission messages before you submit Ensuring receipts match your expense details (e.g., date, currency, and amount) What This Means for Approvers Emburse Assurance helps you focus your review on expenses that may require extra attention. When you review submitted expenses: Use triggered checks to decide where you need more context Return the expense or report when the submitter needs to correct details or provide documentation Follow your organization’s standard escalation process for suspected fraud or policy violations What This Means for Emburse Assurance Auditors Emburse Assurance Auditors can review post-submission findings in more detail. Depending on your organization’s configuration, you may be able to: View a risk level and a summary of which checks triggered for an expense Review supporting details that explain what triggered a finding Translate receipt text to help validate line-item details when receipts are not in your preferred language Provide feedback on findings (for example, helpful or not helpful) to support ongoing improvement Was this article helpful? Yes No